DNeX Vendor & Partner Code of Conduct

DNEX is committed to conducting its business ethically and responsibly and expects its vendors (“Vendors”) to do the same. DNEX understands that Vendors are independent entities; however, the business practices and actions of a vendor may impact and/or reflect upon DNEX.

Because of this, DNEX expects all Vendors and their employees, agents, and subcontractors (Vendors’ employees, agents, and subcontractors shall hereinafter be referred to collectively as “Representatives”) to adhere to the DNEX Vendor & Partner Code of Conduct while they are conducting business with and/or on behalf of DNEX. All DNEX Vendors should educate their Representatives to ensure they understand and comply with the DNEX Vendor & Partner Code of Conduct. A copy of the ABAC is available on https://www.dnex.com.my and all vendors shall agree and undertake to abide by all terms and conditions of the ABAC at all times.

DNEX Vendors and their Representatives shall conduct their business interactions and activities with integrity and in accordance with their obligations under their specific agreements with DNEX. In addition to any specific obligations under Vendor’s agreement with DNEX, all DNEX Vendors shall, without limitation:

• Honestly and accurately record and report all business information and comply with all applicable laws regarding their completion and accuracy.
• Create, retain, and dispose of business records in full compliance with all applicable legal and regulatory requirements.
• Protect and responsibly use both the physical and intellectual assets of DNEX including property, supplies, consumables, and equipment when authorized by DNEX to use such assets.
• Use DNEX provided information technology and systems (including e-mail) only for authorized DNEX business-related purposes. DNEX strictly prohibits Vendors and their Representatives from using DNEX provided technology and systems to create, access, store, print, solicit, or send any material that is intimidating, harassing, threatening, abusive, sexually explicit or otherwise offensive or inappropriate and/or send any false, derogatory, or malicious communications using DNEX provided information assets and systems.
• Comply with all DNEX requirements for maintenance of passwords, confidentiality, security, and privacy procedures as a condition of providing DNEX with goods or services or receiving access to DNEX’s internal corporate network, all systems and buildings. All data stored or transmitted on DNEX owned or leased equipment is to be considered private and is the property of DNEX. DNEX may monitor all use of the corporate networks and all systems (including e-mail) and/or access all data stored or transmitted using the DNEX network.
• Comply with the intellectual property ownership rights of DNEX and others including but not limited to copyrights, patents, trademarks, and trade secrets.
• Use software, hardware and content only in accordance with their associated license or terms of use.
• Speak to the press on DNEX’s behalf only if Vendor and/or Representative(s) is expressly authorized in writing to do so by DNEX.
• Gifts to DNEX employees are discouraged because even a well-intentioned gift might constitute a bribe under certain circumstances or create conflicts of interest. Do not offer anything of value to obtain or retain an improper benefit or advantage for the giver, and do not offer anything that might appear to influence, compromise judgment, or obligate the DNEX employee. If offering a gift, meal or entertainment to DNEX employees, always use good judgment, discretion, and moderation. Vendor and/or its Representatives must refrain from giving DNEX employees an individual gift or a combination of gifts with a value greater than RM1,000.00 in a given year (or any lower amount in accordance with applicable laws) and never offer a bribe, kickback, bartering arrangement for goods or services, and/or any other incentive to a DNEX employee in order to obtain or retain DNEX business. Before gifting a DNEX employee, Vendor and/or its Representatives must first determine if the gift is permitted under the policy of the DNEX employee’s business unit and country, because DNEX business and regional policies may prohibit gifts entirely or restrict the value below RM1,000. Any gifts, meals or entertainment must be in compliance with the law, must not violate the giver’s and/or recipient’s policies on the matter, and be consistent with local custom and practice. Vendors are not allowed to give gifts of any value to any member of Procurement or its representatives.
• Avoid the appearance of or actual improprieties and/or conflicts of interests. Vendors and/or their Representatives shall not deal directly with any DNEX employee whose spouse, domestic partner, or other family member or relative holds a significant financial interest in the Vendor. Dealing directly in the course of negotiating the Vendor agreement or performing the Vendor’s obligations with a spouse, domestic partner, or other family member or relative who is employed by DNEX is also prohibited.
• Avoid insider trading by buying or selling DNEX’s or another company’s stock when in possession of information about DNEX or another company that is not available to the investing public and that could influence an investor’s decision to buy or sell the stock of any company.
• Not been convicted nor subject of any investigation, inquiry or enforcement proceedings by the relevant authorities of any actual or suspected bribery and corruption activities.
• If is there any reasonable grounds to suspect any actual or suspected breach to the ABAC, DNEX Vendors and their representatives shall report such act to DNEX as soon as reasonably practicable.

DNEX expects its Vendors to share its commitment to human rights and equal opportunity in the workplace. DNEX Vendors shall conduct their employment practices in full compliance with all applicable laws and regulations. All DNEX Vendors shall, without limitation:

• Cooperate with DNEX’s commitment to a workforce free of harassment and unlawful discrimination. While we recognize and respect cultural differences, we believe that Vendor companies should not engage in discrimination in hiring, compensation, access to training, promotion, termination or retirement based on race, color, sex, national origin, religion, age, disability, gender identity or expression, marital status, sexual orientation, or veteran status.
• Provide a safe and healthy work environment and fully comply with all applicable safety and health laws, regulations and practices. Adequate steps shall be taken to minimize the causes of hazards inherent in the working environment.
• Prohibit the use, possession, distribution, and/or sale of illegal drugs while on DNEX owned or leased property.
• Use only voluntary labor. The use of forced labor whether in the form of indentured labor, bonded labor, or prison labor by a DNEX Vendor and/or its subcontractors is prohibited.
• Not require workers to lodge “deposits” or their identity papers with their employer. Workers should be free to resign their employment in accordance with local and national laws or regulations without unlawful penalty.
• Comply with all local and national minimum working age laws or regulations and not utilize child labor. Vendors cannot employ anyone under the age of 18, under the age for completing compulsory education or under the legal minimum working age for employment, whichever is oldest. DNEX only supports the development of legitimate workplace apprenticeship programs for the educational benefit of younger people and will not do business with those who abuse such systems. Workers under the age of 18 cannot perform hazardous work and may be restricted from night work, with consideration given to educational needs.
• Not engage in physical discipline or abuse. Physical abuse or discipline, the threat of physical abuse, sexual or other harassment and verbal abuse or other forms of intimidation is prohibited.
• Pay living wages under humane conditions. All workers shall be provided with clear, written information about their employment conditions with respect to wages before they enter employment and as needed throughout their term of employment. Deductions from wages as a disciplinary measure shall not be permitted nor shall any deductions from wages not provided for by national law be permitted without the express permission of the worker concerned. All disciplinary measures should be recorded. Wages and benefits paid for a standard working week must meet, at a minimum, national legal standards.
• Not require workers to work more than the maximum hours of daily labor set by local and national laws or regulations; ensure that overtime is voluntary and paid in accordance with local and national laws or regulations.
• Keep employee records in accordance to local and national laws or regulations and provide in a timely manner, via pay stub or similar documentation, the basis on which employees are being paid.
• Comply with all applicable local and national laws regarding freedom of association. DNEX Vendors are expected to respect the lawful rights of workers to freely associate or not associate, in accordance with the legal frameworks of the jurisdictions in which they operate.

• It is the responsibility of the Vendor to ensure that its Representatives understand and comply with the DNEX Vendor & Partner Code of Conduct and to inform its DNEX contact (or a member of DNEX management) if and when any situation develops that causes the Vendor to operate in violation of the code set forth in this document. DNEX Vendors are expected to self-monitor their compliance with this Vendor & Partner Code of Conduct. In addition to any other rights DNEX may have under its agreement with Vendor, DNEX may request the immediate removal of any Representative who behaves in a manner that is unlawful or inconsistent with this Code or any DNEX policy.